INSTRUCTIONS FOR COMPLETING MANUALS

Information and instructions for completing the XB-AA Audit Manuals:

  • The URL for accessing the Administrative and Academic Audit Manuals is https://www.xavieraaa.com
  • USER ID and PASSWORD will be sent to the Principal / IQAC co-ordinator of the institution after the contribution to XBHEI has been remitted by the institution.
  • Information for the last 2 / 3 academic years alone need to be furnished in the audit manuals.
  • A period of 6 weeks will be given to the institution to complete both the manuals.
  • No extension will be permitted and the institution will have to forfeit the contribution in case it is unable to submit the manuals on time. Re-registration will have to be done in order to access the manuals beyond the stipulated date.
  • The manuals are deployed online and the same can be downloaded in MS Word format in case of need. Please avoid unnecessary use of paper for printing the manuals.
  • Please register each department before filling in the details of the respective department.
  • Audit reports are based on the answers furnished by the institution and the on-site visit of the audit team and hence, institutions must endeavour to furnish answers for atleast 95% of the questions which are important for a balanced, unbiased, detailed audit report.
  • If there are questions which are not relevant to the institution they need not be answered, since there is no rank or grade involved (E.g. questions pertaining to Autonomous Colleges.
  • Questions which are relevant at the Institutional level need not be answered once again in the Academic manual. For e.g. Vision and Mission of the department (if the department has one please give the info or just state ‘Same as College Vision and Mission’).
  • Please adhere to the word limit as the software is built accordingly. If answers exceed the word limit kindly upload them on the college website as a separate document.
  • Answers to queries may be completed in the manual (MS word format) and then copied and pasted into the online version.
  • Kindly save all the input using the SAVE button at the end of each section. Control keys such as Control S to save the work are not functional with the software.
  • You may Login and Logout as many times as required.
  • In case of any difficulty in filling in the information please contact the co-ordinator of Programmes –Dr. Ms. Ordetta Mendoza (9445400266/ ordetta@gmail.com) or refer the issue to the software engineer using the mobile number given in the HELP tab in the manual (top right hand side corner).
  • All queries / complaint / assistance will be addressed at these times: Monday to Friday between 10.00am to 6pm.
  • The last date for submission for completing the manual will also be sent to the Principal / IQAC co-ordinator along with the User Id and Password. Kindly adhere to the last date for submitting the information to avoid technical and other problems.
  • Please share the contact details of the co-ordinator of the XB-AA Audit process of the institution with the Co-ordinator of Programmes of XBHEI.
  • XB does not require a hardcopy of the completed manual and hence it would be eco-friendly to refrain from taking multiple copies of the completed manual including for the on-site visit.
  • Institutions applying only for Administrative or Academic Audit are requested to download and use only the relevant manual for which the contribution has been made to XBHEI.
  • XBHEI works on the principle of trust and hence requests that no information of this manual maybe shared with any other person/s, apart from the College faculty and staff for the purpose of completing the document, or with any other institution.